# VendorPing

> Vendor document tracking for septic service operators. COIs, permits, medical cards, and disposal agreements on one board with automated requests and an audit-ready trail.

VendorPing is a product of Artificl. It is vendor paperwork tracking for septic service operators.

## Who it is for

An expired COI from your pumping sub, a lapsed disposal-site agreement, a driver's DOT card nobody checked — you find out at audit time, or worse, at claim time. VendorPing keeps every vendor document and expiry date on one board, sends the renewal requests for you, and keeps the trail. Built for septic and liquid-waste operators.

Typical users: Owner / operator, Office manager, Dispatcher, Compliance / admin.

## What it tracks

Each record holds: Vendor / person, Document, Expires / due date, Status, Last requested on, Times requested.

Records are sorted by how urgent they are rather than by date entered, so whatever is
expired or closest to lapsing appears first.

## What it does

- **One board of every expiring document** — COIs, permits, licenses, medical cards, manifests, and agreements — per vendor, sorted by what lapses next, so nothing expires quietly.
- **Renewal requests, automated** — Scheduled request emails at 21, 7, and 3 days before expiry — polite, persistent, and on-brand — so you never chase a sub's insurance agent again.
- **Validation, not just receipt** — Mark documents reviewed and correct, not just received — so a COI with the wrong coverage limits gets caught the day it arrives, not at claim time.
- **Audit-ready trail** — Who was asked, when, how many times, and what arrived — attached to each record and exportable, so the DEQ or county health department audit is a download, not a scramble.

## Questions it can answer

- Can Hooper Pumping legally run a load for us this week?
- Which subs and drivers are working without current paperwork on file?
- Which licenses, permits and driver cards lapse in the next two weeks?
- If the health department inspected us today, how would we look?

## Pricing

$49 per month, per company, not per truck, after a
14-day trial. A card is required at signup; you are not charged until the trial
ends, and you can cancel in one click. Cancelled accounts become read-only and you can
still export everything.

## Working with AI assistants

VendorPing exposes a Model Context Protocol (MCP) endpoint at https://vendorping.artificl.us/mcp. A customer
can connect an assistant they already pay for — Claude, ChatGPT, Grok, GitHub Copilot, or a
local model — and ask questions against their own live records. The connection is read-only
by default and every request is written to the account's activity log.

## Pages

- [Home](https://vendorping.artificl.us/): what it does and who it is for
- [Pricing](https://vendorping.artificl.us/pricing): price, trial terms, and common questions
- [Terms of service](https://vendorping.artificl.us/terms)
- [Privacy policy](https://vendorping.artificl.us/privacy)

## Contact

support@artificl.us